Past Hosts and Mentors


2013-2014 Hosts and Projects

National Security Archive“The Digital Dissemination Challenge”
Host Mentor: Malcolm Byrne, Deputy Director and Director of Research, NSA
Project Summary: Carry out a diagnostic of and propose improvements to the National Security Archive’s digital assets ingestion, management and dissemination processes.

Dumbarton Oaks Research Library and Collection“Management and Preservation of Digital Assets at Dumbarton Oaks”
Host Mentor: Shalimar Fojas White, Manager, Image Collections and Fieldwork Archives, and Anne-Marie Viola, former Metadata and Cataloging Specialist, Image Collections and Fieldwork Archives, Dumbarton Oaks
Project Summary: To compile a detailed inventory of existing digital assets to define scope and inform requirements, To draft an institutional policy for the appraisal and selection of digital content for long-term preservation, To identify system requirements for a digital asset management system (DAMS) through information gathering sessions with key staff across the organization, To evaluate software systems and recommend a DAMS solution based on requirements and reference interviews.

National Library of Medicine“Developing a Thematic Web Archive Collection”
Host Mentor: Christie Moffatt, Manager, Digital Manuscripts Program, National Library of Medicine
Project Summary: The Resident will create a collection of Web content on a specific theme or topic of interest to the Resident and relevant to NLM collecting strategies, such as medicine and art or the e-patient movement. The project will involve developing a new Web collection from start to finish, and will include testing and refining anticipated workflows and timeframes for the development of a new Web collection. Documentation by the Resident of the processes of creating a new thematic collection will aid in the development of effective workflow and quality control review procedures to optimize the quality of Web collecting at the National Library of Medicine. The work of this project may serve as a case study for the development of a new Web collection and will likely be of great interest to other institutions considering Web collecting initiatives within their own organizations.

Folger Shakespeare Library“Born-Digital Preservation at the Folger Shakespeare Library”
Host Mentor: Eric Johnson, Director of Digital Access, Folger Shakespeare Library
Project Summary: To establish local routines and best practices for archiving and preserving two types of born-digital material: 1) born-digital content created by Folger Shakespeare Library staff in support of the institution’s mission and 2) born-digital content collected by the Folger including primary source materials related to Shakespeare productions, interpretations, editions, and criticism to the present.

Library of Congress“Taking Action to Mitigate Format Obsolescence”
Host Mentor: Leslie Johnston, former Chief of Repository Development and Manager of Technical Architecture Initiatives for Digital Preservation, Library of Congress
Project Summary: Survey and interview Library of Congress staff from several departments about the digital formats in use, analyze the risk to formats. Study format action plans in use at other organizations. Work with Library staff to develop a template for an action plan for the most at-risk formats. Develop actual format action plans with Library staff.

Association of Research Libraries “Developing and Promoting Policies and Services to Make Digital Assets of Research Libraries Accessible”
Host Mentor: Prudence S. Adler, Associate Executive Director, and Judy Ruttenberg, Program Director for Transforming Research Libraries, Association of Research Libraries
Project Summary: To strengthen and expand a new initiative on digital accessibility in research libraries by incorporating a universal design approach to library collections and services. A suite of solutions, organizational models, and best practices for the research library community will be compiled so that the research library community may collect, produce, curate, preserve, and make available their digital assets in a fully inclusive and accessible way.

The World Bank Group“eArchives: Memory of the World Bank”
Host Mentor: Jeanne Kramer-Smyth, Electronic Records Archivist, World Bank
Project Summary: Facilitate and coordinate the World Bank Group’s eArchives digitization project, under the direction of World Bank Staff, resulting in the creation of an institutional asset – a digitized and catalogued historical collection of key archival materials representing over 60 years of global development work and experience.

Maryland Institute for Technology in the Humanities, University of Maryland“Accessing Born-Digital Literary Materials”
Host Mentor: Joanne Archer, University Librarian, Research and Collection Services, Special Collections and University Archives, University of Maryland
Project Summary: To prototype access points to born-digital materials (including their physical carriers) to better enable researchers to discover and work with the Libraries’ born-digital collections.

Smithsonian Institution Archives“Time-Based Media Art: Specialized Requirements for Trustworthy Digital Repositories”
Host Mentor: Ricardo Ferrante, Information Technology Archivist & Digital Services Program Director, Smithsonian Institution Archives
Project Summary: To identify the specialized digital curation requirements of time-based media art (TBMA) and establish a benchmark of best practices in order to produce a recommendation of modified specifications for trustworthy digital repositories that will meet the needs of time-based media art and conform to the established national and international standards for trustworthy digital repositories (TDR).

Public Broadcasting Service“Broadcast Media Archive: Appraisal and Evaluation of At-Risk Media to Support Digitization Initiative”
Host Mentor: Vickie Allen, Director, Media Operations & Media Library at Public Broadcasting Service
Project Summary: Develop and apply evaluation tools, define selection criteria, and outline recommended workflows needed to execute a successful analog digitization initiative for a moving image collection resulting in a project plan that will serve as a replicable model and best practices guide for other institutions.

2016-2017 Hosts and Projects

World Bank Group – “Data Stewardship and Preservation Program
Host Mentors: Jeanne Kramer-Smyth and Malarvizhi Veerappan

Georgetown University Library – “Bring it All Home: Building Digital Preservation Processes for Digital Preservation Platforms
Host Mentors:
Salwa Ismail and Suzanne Chase

Johns Hopkins University Sheridan Libraries – “Large-Scale Digital Stewardship: Preserving Johns Hopkins University’s Born-Digital Visual History
Host Mentor: Lora Davis and Jordon Steele,

Food & Drug Administration, Office of Science & Engineering Laboratories, Center for Devices & Radiological Health – “Enabling Open Science through the CDRH Science Data Catalog
Host Mentors: Jessica Berrellez and Annie Saha

Association of Research Libraries – “Bringing Life to Research Objects: Managing the Digital Lifecycle of Research from Creation to Stewardship through the Open Science Framework and SHARE
Host Mentors: Judy Ruttenberg and Prue Adler


2014-2015 Hosts and Projects

American Museum of Natural HistoryPreservation of Scientific Research and Collection Datasets at the American Museum of Natural History
Host Mentor: Barbara Mathé, Museum Archivist and Head of Library Special Collections, and Scott Schaefer, Ph.D., Associate Dean of Science for Collections, American Museum of Natural History
Project Summary: To obtain a broad overview of the extent and status of American Museum of Natural History (AMNH) digital assets pertaining to Science. A survey will be developed to measure and describe scientific digital assets resulting in a metric to predict ongoing data curation needs as a baseline to review options for long-term digital preservation. It will also identify existing practices and policies for integrated data access and management at the AMNH.

Carnegie Hall – “Carnegie Hall Digital Archives Project: Born-Digital Asset Management and Preservation Policies”
Host Mentor: Kathleen Sabogal, Assistant Director, Archives, and Miwa Yokoyama, Digital Project Manager, Carnegie Hall
Project Summary: To create and implement policies, procedures and best practices for Carnegie Hall’s Digital Archives Project, a multi-year initiative to preserve and digitize archival collections and manage born-digital assets by: 1) Developing policies and procedures for digital preservation; 2) Implementing best practices and workflows for creation and management of born-digital assets; 3) Configuring and testing the new Digital Asset Management System. This project will lay the foundation for the Carnegie Hall Archives to have the tools to manage, preserve and sustain the Digital Archives.

Museum of Modern ArtAdapting Preservation Standards to Meet the Information Needs of Time-based Media Conservation
Host Mentor: Kate Lewis, Media Conservator, Department of Education, and Ben Fino-Radin, Digital Repository Manager, MoMA
Project Summary: To use The Museum of Modern Art’s new digital repository as a test-bed for serving the information needs, documentation practices, and preservation standards of media conservation in a manner compliant with international digital preservation standards. The project aims to produce deliverables that document workflows for physical media carriers and metadata, content standards, application profiles, ontologies and controlled vocabularies for actionable use in MoMA’s digital repository. With this work, the repository and associated standards would be available for potential re-use by institutions stewarding similar collections.

New York Art Resources ConsortiumWeb Archive Management at the New York Art Resources Consortium (NYARC)
Host Mentor: Sumitra Duncan, Web Archiving Coordinator, and Lily Pregill, Coordinator and Systems Manager, NYARC
Project Summary: To develop policies and best practices to support the consortium’s web archive
collection. The Resident will master quality assurance (QA) protocols and interview interns, project staff, external web archivists, and Archive-It support specialists to compile an inventory of known QA issues and create an open, centralized online documentation of issues and procedures to support streamlined workflows. To identify seeds requiring capture by Hanzo Archives, which will be used as an on-demand service for sites that cannot be adequately captured by Archive-It. The Resident will craft metadata guidelines and input workflows for preservation metadata requirements for stewardship of web archive materials. The Resident will manage the DuraCloud implementation and produce written documentation to administer the WARC (Web ARChive) archive, noting reporting capabilities and task intervals.

New York University LibrariesAccess and Discovery of Born-Digital Archives
Host Mentor: Donald Mennerich, Digital Archivist, NYU Libraries
Project Summary: To assist in the planning and development of the tools, infrastructure, policies and
workflows it needs to make born-digital archival collections discoverable and accessible to scholarly research. To engage in a series of immersive studies that encompass the entire born-digital collections lifecycle. To research and assess how virtualized environments and emulated computer systems can be integrated into public service workflows. The resident will work closely with staff from the Fales Library and Special Collections to determine how it’s students researchers and scholars needs can be better served in the future, both onsite and remotely.

2015-2016 Hosts and Projects

Brooklyn Academy of Music – “The Archives and the Born-Digital Asset Life Cycle at the Performing Arts Institution
Project Summary: To survey and inventory all born-digital materials created at the Brooklyn Academy of Music (BAM) and to develop workflows and best practices for assessment and ingest into the BAM Hamm Archives for long-term accessibility and preservation of materials.

CUNY Television – “Harnessing Media Micro-Services for Stewardship of Digital Assets at CUNY TV
Project Summary: To assess the developing state of archival procedures of the CUNY TV Library, including those that pertain to media acquisition, storage, digitization, information management, and content dissemination. To evaluate and improve the micro-services currently in service in CUNY TV’s Library. These micro-services are primarily comprised of bash scripts and defined workflows to accomplish specific tasks, such as transcoding, assessment, delivery, storage, metadata harvesting, logging, and digitization. The resident’s assessment will result in a prioritized list of advancements or adjustments to be pursued or implemented during and/or after the residency.

New York Public Radio – “A Digital Preservation Roadmap for Public Media Institutions
Project Summary: To aid in the creation of a robust digital preservation roadmap for New York Public Radio’s digital assets.  This project will include a detailed investigation of the current landscape of the organization’s digital collections and the formulation of recommendations for long-term, institution-wide digital curation policies. The goal is to create a seamless and integrated approach that will leverage in-house resources, but also think of new and creative ways to capture the digital history and legacy of NYPR. The resident will produce an adaptable framework that will assist other public media companies in the creation of more comprehensive digital preservation strategies.

Rhizome – “Born-Digital Preservation in the Rhizome ArtBase
Project Summary: To enable the functional preservation up to 50 born-digital, performative artworks from the ArtBase collection, in various stages of preservation or decay. To build metadata and infrastructure across the entire collection, as it migrates to an innovative Wikibase system (in conversation with the WikiMedia Foundation), and a new front-end interface. The project will, at various stages, involve pioneering or using the new methods of preservation that are constantly in development within the organization – such as cloud-based Emulation-as-a-Service and the Colloq social media archiving tool. The resident will communicate this work to peers in the preservation field in order to provide leadership to the field of born-digital art and digital preservation more broadly.

Wildlife Conservation Society – “Piloting Workflows and Systems for Long-term Preservation of Born-digital Content from the Wildlife Conservation Society’s Education, Exhibit, and Geospatial Analysis Departments
Project Summary: To assemble a pilot digital archives system for the Wildlife Conservation Society [WCS] Archives, in the process revising the Archives’ policies and workflows to better manage digital content and providing recommendations for next steps going forward.  The resident will survey key staff in three WCS departments to ascertain the amount and variety of digital assets they manage, as well as their workflows for creating and using digital content.  The resident will compile the results of these surveys, information on typical researcher use cases and reference requests collected by the Archives, and the Archives’ draft specifications for a digital content repository.  Based on these three data streams, the resident will collaborate with the primary project mentor to select components that can satisfy user needs, the Archives’ limitations, and the requirements of the materials identified in the departmental surveys.


NDSR Boston

2014-2015 Hosts and Projects

Harvard University – “Format Migration Plans and Framework for Harvard Library”
Host Mentor: Andrea Goethals, Manager of Digital Preservation and Repository Services, Harvard Library
Project Summary: The Harvard Library (HL) seeks a National Digital Stewardship Resident to design a format migration framework that will be tested against three actual use cases – Kodak PhotoCD images, RealAudio files and SMIL audio playlists. This framework will be used to plan and execute the migration of obsolete files held in the Library’s long-term preservation repository – the Digital Repository Service (DRS).

Massachusetts Institute of Technology “Making Music Last: Preservation Planning for ‘Music at MIT’ Digital Audio Content”
Host Mentor: Nancy McGovern, Head of Curation and Preservation Services, MIT Libraries
Project Summary: Music is the second most popular minor at MIT and the “Making Music Last” NDSR project is an ideal next step at MIT Libraries for an ongoing project to inventory, digitize, preserve, and make available the treasured audio documentation of Music at MIT.

Northeastern University “Channeling Streams of Archival Records: Northeastern University”
Host Mentor: Giordana Mecagni, Head, Archives and Special Collections
Project Summary: Northeastern University’s University Archives and Special Collections seeks a National Digital Stewardship Resident to assist Archives and Information Technology staff with managing the ingest and accessioning of digital assets into the Libraries’ Digital Repository Service (DRS). This Resident will develop workflows for the three main categories of material offered to UASC: recently born-digital, legacy born-digital, and digitized.

Tufts University“Institutional Knowledge of Research Data at Tufts University”
Host Mentors: Alicia Morris, Head of Technical Services, Tisch Library, and Eliot Wilczek, former University Records Manager, Tufts University
Project Summary: Tufts University proposes a National Digital Stewardship Residency project that would focus on exploring strategies for Tufts to gain a more complete understanding of the research data produced by its faculty, research staff, post docs, and graduate students. In particular, this project would focus on investigating and testing strategies for producing metadata objects that represent Tufts-created research datasets and managing those representative objects in Tufts’ Fedora-based institutional repository.

WGBH “WGBH Digital Media Preservation Project”
Host Mentors: Casey Davis, American Archive of Public Broadcasting Project Manager; Mike Muraszko, Digital Archives Manager; and Leah Weisse, Digital Archive Manager/Production Archival Compliance Manager, WGBH
Project Summary: Through this residency the resident will become aware of the challenges and issues faced with audio-visual digital asset management and preservation, particularly the challenges faced when working with production staff who are responsible for delivering the final productions to the archive. Additionally, the resident will gain experience managing digital assets through the lifecycle – accessioning, ingest, metadata management, preservation planning, and access. By month 8, the resident will have developed a skill-set for audio-visual digital curation, which will be shared with other stakeholders in the public media industry in the form of a webinar and training kit.


CUNY TV – “Preservation at the Next Level: Utilizing Preservation Metadata and Fixity Features”
Host Mentor: Dave Rice
Project Summary: This project will build upon the prior work of the archive and NDSR NY and prioritize goals within a new project to focus on revealing connection, generation, and provenance within file-based preservation collections. The resident shall be supported in the use of open source software for the purposes of assessment and implementation of recommendations.

Louisiana Public Broadcasting – “LPB Digital Preservation Planning Project”
Host Mentor: Leslie Bourgeois
Project Summary: The goal of this project is to create a digital preservation plan for Louisiana Public Broadcasting (LPB). During this project, the resident will document LPB’s current digital workflows and create a digital preservation plan.

Minnesota Public Radio – “The Library of Alexander, Christopher
Host Mentor: Margaret Bresnahan
Project Summary: This project is a significant audit of Minnesota Public Radio’s metadata and schema workflow and datasets, resulting in documentation of audit findings and focused recommendations based on testing.

KBOO Community Radio – “KBOO Program Archiving and Preservation Project
Host Mentor: Erin Yanke
Project Summary: During this project, the resident will aid in the design and development of a process for the digitization, preservation, and cataloging of 7500 historic KBOO programs dating from the late 1960s. The project will involve designing the PBCore metadata catalog, as well as investigating and developing systems for search and access to the digitally archived programs.

Howard University Television (WHUT) – “WHUT Digital Material Identification and Preservation Project
Host Mentor: Sharon Drayton
Project Summary: During this project, the resident will 1. develop a work flow process to accurately identify a video footage database management structure that would serve as a basis for inputting new digital content on an ongoing basis for use in multiple platforms, and document that process through the development of a training guide; and 2. begin discussions on the potential to link this newly created digital video repository with the existing Moorland Spingarn library system to allow access to all HU students, staff, faculty and alumni.

Wisconsin Public Television – “Digital Preservation of WPT Moving Images”
Host Mentor: Ann Wilkens
Project Summary: The emphasis of this project will be to assist in the management, in collaboration with the media archivist, of all facets of the workflow. WPT would like the resident to identify inefficiencies in preservation workflows and recommend improvements, document best practices and propose an implementable approach to data migration.

WYSO – “WYSO Digital Audio Archives Map
Host Mentor: Neenah Ellis
Project Summary: WYSO Public Radio requests a resident to help us create a digital roadmap for the WYSO Digital Audio Archives. The project will involve a careful and thorough analysis of our current digital landscape and a blueprint for long-term digital curation, preservation and public access.


Chicago Botanic Garden – “Content Analysis”
Host Mentor: Library Director Leora Siegel
Project Summary: This project will be an analysis of the quantity of literature underpinning the field of biodiversity, the amount of that literature in the public domain, the representation of each discipline (delineated by taxon group) within BHL, an exploration of methodologies to scope the collections, and areas where BHL may target development to better serve the research population.

Los Angeles County Natural History Museum – “Digital Library Best Practices Analysis”
Host Mentor: Chief Librarian and Curator Richard Hulser
Project Summary: The mentor will work with the resident to consult with BHL partners such as DPLA and Europeana to determine how BHL data works in these large scale national and pan-national digital libraries. The resident will propose analyses of other large-scale digital libraries (HathiTrust, the Internet Archive, National Digital Library of New Zealand, Trove, for example) to categorize high value tools and services that can be built into the next version of BHL or developed with existing APIs from partners.

Smithsonian Libraries – “User Needs and Usability Analysis”
Host Mentor: Carolyn Sheffield, BHL Program Manager
Project Summary: The mentor will work with the resident to identify members of the larger taxonomic and biodiversity informatics community to determine user needs and services for providing increased value to BHL content. Building on a ten year relationship with this community, BHL staff will introduce the resident to relevant initiatives hosted at the Smithsonian, such as Consortium for the Barcode of Life (CBoL) and Encyclopedia of Life (EOL) and to partners such as Global Biodiversity Information Facility (GBIF). The resident will analyze input gathered to define recommendations and requirements for expanding the BHL digital library functionality.

Harvard University, MCZ – “Import of Crowdsourced Data Corrections and Enhancements”
Host Mentors: Library Managers Constance Rinaldo and Joseph deVeer
Project Summary: Building on the IMLS grant received by the Missouri Botanical Garden, Purposeful Gaming and BHL, in which BHL worked with Mary Flannagan and Tiltfactor , the mentors for this project will work with the resident to develop methodologies and propose tools for integration of crowdsourced data corrections and enhancements back into the BHL portal. Best practices will be documented for verification, trust, and multi-tier review.

Missouri Botanical Garden (MOBOT) – “Enabling image discovery within the Biodiversity Heritage Library”
Host Mentors: Library Director Douglas Holland and Data Projects Coordinator, Trish Rose-Sandler
Project Summary: Building on the successful NEH Art of Life grant, crowdsourced metadata around BHL images hosted on Flickr and Zooniverse would be integrated back into the BHL through user interface modifications to the BHL portal to enable image searching, browsing and display. The resident will work with the BHL technical team to propose best practices for integration of this data into BHL as well as sustainable methodologies for augmenting image tagging for BHL content.


The Library of Congress, the Royal Collection Trust and King’s College London
Project Summary: The Georgian Paper Programme is an international digital and research enterprise based upon substantial unpublished collections for the period 1714-1837 in the Royal Library and Royal Archives, Windsor Castle, in partnership with King’s College London, Library of Congress, Mount Vernon Library, William and Mary College and the Omohundro Institute. Some 85 percent of the items in the archive, based at England’s Windsor Castle, have never before been examined by scholars. They include correspondence, maps and royal household ledgers. Beginning in January 2017, a National Digital Stewardship Resident will analyze the existing and proposed metadata for the Georgian Paper Programme and will focus on establishing the opportunities for the Programme by IIIF and other international metadata interoperability frameworks; in particular how metadata generated in that way can be imported into the metadata master set for long-term preservation and optimization of access and use.