2013-2014 Hosts and Projects
National Security Archive – “The Digital Dissemination Challenge”
Host Mentor: Malcolm Byrne, Deputy Director and Director of Research, NSA
Project Summary: Carry out a diagnostic of and propose improvements to the National Security Archive’s digital assets ingestion, management and dissemination processes.
Dumbarton Oaks Research Library and Collection – “Management and Preservation of Digital Assets at Dumbarton Oaks”
Host Mentor: Shalimar Fojas White, Manager, Image Collections and Fieldwork Archives, and Anne-Marie Viola, former Metadata and Cataloging Specialist, Image Collections and Fieldwork Archives, Dumbarton Oaks
Project Summary: To compile a detailed inventory of existing digital assets to define scope and inform requirements, To draft an institutional policy for the appraisal and selection of digital content for long-term preservation, To identify system requirements for a digital asset management system (DAMS) through information gathering sessions with key staff across the organization, To evaluate software systems and recommend a DAMS solution based on requirements and reference interviews.
National Library of Medicine – “Developing a Thematic Web Archive Collection”
Host Mentor: Christie Moffatt, Manager, Digital Manuscripts Program, National Library of Medicine
Project Summary: The Resident will create a collection of Web content on a specific theme or topic of interest to the Resident and relevant to NLM collecting strategies, such as medicine and art or the e-patient movement. The project will involve developing a new Web collection from start to finish, and will include testing and refining anticipated workflows and timeframes for the development of a new Web collection. Documentation by the Resident of the processes of creating a new thematic collection will aid in the development of effective workflow and quality control review procedures to optimize the quality of Web collecting at the National Library of Medicine. The work of this project may serve as a case study for the development of a new Web collection and will likely be of great interest to other institutions considering Web collecting initiatives within their own organizations.
Folger Shakespeare Library – “Born-Digital Preservation at the Folger Shakespeare Library”
Host Mentor: Eric Johnson, Director of Digital Access, Folger Shakespeare Library
Project Summary: To establish local routines and best practices for archiving and preserving two types of born-digital material: 1) born-digital content created by Folger Shakespeare Library staff in support of the institution’s mission and 2) born-digital content collected by the Folger including primary source materials related to Shakespeare productions, interpretations, editions, and criticism to the present.
Library of Congress – “Taking Action to Mitigate Format Obsolescence”
Host Mentor: Leslie Johnston, former Chief of Repository Development and Manager of Technical Architecture Initiatives for Digital Preservation, Library of Congress
Project Summary: Survey and interview Library of Congress staff from several departments about the digital formats in use, analyze the risk to formats. Study format action plans in use at other organizations. Work with Library staff to develop a template for an action plan for the most at-risk formats. Develop actual format action plans with Library staff.
Association of Research Libraries – “Developing and Promoting Policies and Services to Make Digital Assets of Research Libraries Accessible”
Host Mentor: Prudence S. Adler, Associate Executive Director, and Judy Ruttenberg, Program Director for Transforming Research Libraries, Association of Research Libraries
Project Summary: To strengthen and expand a new initiative on digital accessibility in research libraries by incorporating a universal design approach to library collections and services. A suite of solutions, organizational models, and best practices for the research library community will be compiled so that the research library community may collect, produce, curate, preserve, and make available their digital assets in a fully inclusive and accessible way.
The World Bank Group – “eArchives: Memory of the World Bank”
Host Mentor: Jeanne Kramer-Smyth, Electronic Records Archivist, World Bank
Project Summary: Facilitate and coordinate the World Bank Group’s eArchives digitization project, under the direction of World Bank Staff, resulting in the creation of an institutional asset – a digitized and catalogued historical collection of key archival materials representing over 60 years of global development work and experience.
Maryland Institute for Technology in the Humanities, University of Maryland – “Accessing Born-Digital Literary Materials”
Host Mentor: Joanne Archer, University Librarian, Research and Collection Services, Special Collections and University Archives, University of Maryland
Project Summary: To prototype access points to born-digital materials (including their physical carriers) to better enable researchers to discover and work with the Libraries’ born-digital collections.
Smithsonian Institution Archives – “Time-Based Media Art: Specialized Requirements for Trustworthy Digital Repositories”
Host Mentor: Ricardo Ferrante, Information Technology Archivist & Digital Services Program Director, Smithsonian Institution Archives
Project Summary: To identify the specialized digital curation requirements of time-based media art (TBMA) and establish a benchmark of best practices in order to produce a recommendation of modified specifications for trustworthy digital repositories that will meet the needs of time-based media art and conform to the established national and international standards for trustworthy digital repositories (TDR).
Public Broadcasting Service – “Broadcast Media Archive: Appraisal and Evaluation of At-Risk Media to Support Digitization Initiative”
Host Mentor: Vickie Allen, Director, Media Operations & Media Library at Public Broadcasting Service
Project Summary: Develop and apply evaluation tools, define selection criteria, and outline recommended workflows needed to execute a successful analog digitization initiative for a moving image collection resulting in a project plan that will serve as a replicable model and best practices guide for other institutions.
2014-2015 Hosts and Projects
American Museum of Natural History – “Preservation of Scientific Research and Collection Datasets at the American Museum of Natural History”
Host Mentor: Barbara Mathé, Museum Archivist and Head of Library Special Collections, and Scott Schaefer, Ph.D., Associate Dean of Science for Collections, American Museum of Natural History
Project Summary: To obtain a broad overview of the extent and status of American Museum of Natural History (AMNH) digital assets pertaining to Science. A survey will be developed to measure and describe scientific digital assets resulting in a metric to predict ongoing data curation needs as a baseline to review options for long-term digital preservation. It will also identify existing practices and policies for integrated data access and management at the AMNH.
Carnegie Hall – “Carnegie Hall Digital Archives Project: Born-Digital Asset Management and Preservation Policies”
Host Mentor: Kathleen Sabogal, Assistant Director, Archives, and Miwa Yokoyama, Digital Project Manager, Carnegie Hall
Project Summary: To create and implement policies, procedures and best practices for Carnegie Hall’s Digital Archives Project, a multi-year initiative to preserve and digitize archival collections and manage born-digital assets by: 1) Developing policies and procedures for digital preservation; 2) Implementing best practices and workflows for creation and management of born-digital assets; 3) Configuring and testing the new Digital Asset Management System. This project will lay the foundation for the Carnegie Hall Archives to have the tools to manage, preserve and sustain the Digital Archives.
Museum of Modern Art – “Adapting Preservation Standards to Meet the Information Needs of Time-based Media Conservation”
Host Mentor: Kate Lewis, Media Conservator, Department of Education, and Ben Fino-Radin, Digital Repository Manager, MoMA
Project Summary: To use The Museum of Modern Art’s new digital repository as a test-bed for serving the information needs, documentation practices, and preservation standards of media conservation in a manner compliant with international digital preservation standards. The project aims to produce deliverables that document workflows for physical media carriers and metadata, content standards, application profiles, ontologies and controlled vocabularies for actionable use in MoMA’s digital repository. With this work, the repository and associated standards would be available for potential re-use by institutions stewarding similar collections.
New York Art Resources Consortium – “Web Archive Management at the New York Art Resources Consortium (NYARC)”
Host Mentor: Sumitra Duncan, Web Archiving Coordinator, and Lily Pregill, Coordinator and Systems Manager, NYARC
Project Summary: To develop policies and best practices to support the consortium’s web archive
collection. The Resident will master quality assurance (QA) protocols and interview interns, project staff, external web archivists, and Archive-It support specialists to compile an inventory of known QA issues and create an open, centralized online documentation of issues and procedures to support streamlined workflows. To identify seeds requiring capture by Hanzo Archives, which will be used as an on-demand service for sites that cannot be adequately captured by Archive-It. The Resident will craft metadata guidelines and input workflows for preservation metadata requirements for stewardship of web archive materials. The Resident will manage the DuraCloud implementation and produce written documentation to administer the WARC (Web ARChive) archive, noting reporting capabilities and task intervals.
New York University Libraries – “Access and Discovery of Born-Digital Archives”
Host Mentor: Donald Mennerich, Digital Archivist, NYU Libraries
Project Summary: To assist in the planning and development of the tools, infrastructure, policies and
workflows it needs to make born-digital archival collections discoverable and accessible to scholarly research. To engage in a series of immersive studies that encompass the entire born-digital collections lifecycle. To research and assess how virtualized environments and emulated computer systems can be integrated into public service workflows. The resident will work closely with staff from the Fales Library and Special Collections to determine how it’s students researchers and scholars needs can be better served in the future, both onsite and remotely.
2014-2015 Hosts and Projects
Harvard University – “Format Migration Plans and Framework for Harvard Library”
Host Mentor: Andrea Goethals, Manager of Digital Preservation and Repository Services, Harvard Library
Project Summary: The Harvard Library (HL) seeks a National Digital Stewardship Resident to design a format migration framework that will be tested against three actual use cases – Kodak PhotoCD images, RealAudio files and SMIL audio playlists. This framework will be used to plan and execute the migration of obsolete files held in the Library’s long-term preservation repository – the Digital Repository Service (DRS).
Massachusetts Institute of Technology – “Making Music Last: Preservation Planning for ‘Music at MIT’ Digital Audio Content”
Host Mentor: Nancy McGovern, Head of Curation and Preservation Services, MIT Libraries
Project Summary: Music is the second most popular minor at MIT and the “Making Music Last” NDSR project is an ideal next step at MIT Libraries for an ongoing project to inventory, digitize, preserve, and make available the treasured audio documentation of Music at MIT.
Northeastern University – “Channeling Streams of Archival Records: Northeastern University”
Host Mentor: Giordana Mecagni, Head, Archives and Special Collections
Project Summary: Northeastern University’s University Archives and Special Collections seeks a National Digital Stewardship Resident to assist Archives and Information Technology staff with managing the ingest and accessioning of digital assets into the Libraries’ Digital Repository Service (DRS). This Resident will develop workflows for the three main categories of material offered to UASC: recently born-digital, legacy born-digital, and digitized.
Tufts University – “Institutional Knowledge of Research Data at Tufts University”
Host Mentors: Alicia Morris, Head of Technical Services, Tisch Library, and Eliot Wilczek, former University Records Manager, Tufts University
Project Summary: Tufts University proposes a National Digital Stewardship Residency project that would focus on exploring strategies for Tufts to gain a more complete understanding of the research data produced by its faculty, research staff, post docs, and graduate students. In particular, this project would focus on investigating and testing strategies for producing metadata objects that represent Tufts-created research datasets and managing those representative objects in Tufts’ Fedora-based institutional repository.
WGBH – “WGBH Digital Media Preservation Project”
Host Mentors: Casey Davis, American Archive of Public Broadcasting Project Manager; Mike Muraszko, Digital Archives Manager; and Leah Weisse, Digital Archive Manager/Production Archival Compliance Manager, WGBH
Project Summary: Through this residency the resident will become aware of the challenges and issues faced with audio-visual digital asset management and preservation, particularly the challenges faced when working with production staff who are responsible for delivering the final productions to the archive. Additionally, the resident will gain experience managing digital assets through the lifecycle – accessioning, ingest, metadata management, preservation planning, and access. By month 8, the resident will have developed a skill-set for audio-visual digital curation, which will be shared with other stakeholders in the public media industry in the form of a webinar and training kit.